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Conduct Process

• Why did I receive an email from Maxient requesting that I contact your office?

  Your name or organization was listed in a conduct referral form submitted to the Dean of Students Office. The Maxient letter can be retrieved using your Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 credentials and explains if you are being asked to contact us about a hearing, witness or investigation meeting, or any other part of the conduct process.

• Does the Student Code of Conduct apply when students are not on campus?

  The University reserves the right to impose discipline based on any student's conduct, regardless of location, that may adversely affect the University community. The processes for adjudicating violations of State and Federal law and of the Student Code of Conduct are separate and may be pursued independently of one another.

• How do I schedule a Pre-Disciplinary Hearing Review with your office?

  You can call the Dean of Students Office at (904) 620-1491 or email us at universityconduct@unf.edu to schedule your 30-minute meeting. All information discussed during the review meeting will also be shared during your assigned or chosen hearing option.

• What happens if I do not attend the scheduled Administrative Hearing in my Notice of Charges letter?

  For behavioral misconduct, if a student does not attend their pre-scheduled administrative hearing or complete the , then a Panel Hearing will be scheduled on the student’s behalf per the Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 Student Code of Conduct.

• What is the Hearing Selection/Confirmation Form?

  For behavioral misconduct, the is an online form students are required to fill out prior to a disciplinary hearing with the University Conduct team. This form includes the following:

  • Information related to FERPA;
  • The ability to confirm or change your chosen resolution method;
  • The ability to change the meeting date and time;
  • Acknowledgements related to the Notice of Charges Letter; and
  • A waiver should you wish to schedule earlier
• Can I bring an advisor/attorney with me to any disciplinary meeting?

  All students have the right to bring one advisor with them during any part of the conduct process. This advisor may be anyone the student chooses, including an attorney, so long as the advisor is not part of the conduct process is any other capacity. For more information about the Advisor’s role, please review the Advisor Role and Rules of Decorum page. Students are also required to inform the University Conduct team 48 hours in advance if they plan to be accompanied by an advisor, and notification is through the .

• Can I bring witnesses to my Hearing or provide other documentation?

  You may bring witnesses and additional documentation to your Hearing. Should you want to use witnesses or additional documentation for your hearing, you will be required to submit the at least 48 hours prior to your hearing.

• Will my parent/guardian be contacted about my case? What happens if they ask questions?

  In some cases, the University Conduct Team will contact a parent or guardian, typically through a Parental Notification Letter. This normally occurs during incidents involving underage alcohol or drug use or general incidents regarding legal or illegal drug use. For more information on this, please refer to the University’s Alcohol and Other Drugs Policy

  However, your disciplinary record is covered under FERPA, and while your parent/guardian may be notified of your responsibility after your conduct case has been heard, we are not allowed to share the details of your case or your record. The University Conduct Team can answer general process related questions, but we cannot provide any additional information unless you have provided written consent through the .

• What happens if my parent/guardian contacts the Office regarding my case?

  The Family Educational Rights and Privacy Act (FERPA) is a federal law which affords students certain rights in respect to their educational records. The intent of FERPA is to protect the privacy of students and their records.

  Students must independently authorize other individuals, such as parents, to review all of their educational records except as allowed under certain allowances (please see the One-Stop Student Services FERPA page for more information). Thus, unless you have signed authorization to release to a specific group or person, our Office is not allowed to share the details of your case or your record. The Office can supply your parents with general information regarding the conduct process and the Student Code of Conduct.

  If you would like for your parent/guardian to have access to your records, please fill out the following: .

• How long will it take for me to receive a decision on my case?

  Per the Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 Student Code of Conduct, students receive their Decision Letter within 14 class days (including Summer Term class days) after their hearing. This timeline may be extended given outstanding or extenuating circumstances.

• Can I appeal the decision that has been made about my case?

  Students have the right to appeal their decision regarding their case. Appeal requests must be submitted within five (5) class days upon receiving the decision letter. Please refer to our Appeal Process Page or to Section J of the Student Code of Conduct for more information.

Appeals

• Can I appeal the decision that has been made on my case?

  Please refer to Section J of the Student Code of Conduct for a detailed answer to this question. Students can appeal the decision that has been made on their case, however the request must be submitted within five (5) class days of the original notification letter being sent to your Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 Student E-mail. This is a strict time limit, and no appeals will be heard following the expiration of the fifth-class day.

Holds

• Why do I have a hold on my account from University Conduct? It is preventing me from altering anything in regards to my student account?

  Holds are placed on student's accounts for non-compliance with Student Conduct decisions or sanctions. Following completion of sanctions, your hold will be lifted. If you are unsure of why you received a hold on your account, please contact the Dean of Students Office (DOS) for clarification. Potential reasons a hold may be on your account include, but are not limited to:

  • If you have not submitted a reflection paper, you must complete this and await review of said sanction after it has been turned in.
  • If you have not completed an online module required of you and submitted proof to the office (if the module declares you must), you must complete the module and await review of said sanction.
  • If you did not complete volunteer service hours or community service hours, you must turn these in and await verification of these hours. (This can take up to 48 hours typically.)
  • If you have missed a meeting with the Dean of Students Office, or haven't scheduled a required meeting, you will need to attend your first meeting before your hold will be lifted.
  • If you have missed a Guided Analysis session relating to your assigned sanctions, or haven't scheduled a required meeting, you must successfully attend and complete one session before your hold will be lifted. To schedule a meeting, please submit the . 
  • If you have not submitted proof of payment for restitution, you must do so before your hold will be lifted.
  • Any other sanctions: please feel free to contact us so that we may advise what sanctions have not yet been completed.
• How do I remove my hold?

  To permanently remove the hold on your account, you must complete all of your sanctions (see question above).

  If you need a hold to be lifted temporarily, you can fill out  form, which will lift the hold for up to 72 hours. If your lift request has been approved, you will then receive an email to your Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 email letting you know. You can only request a temporary hold lift once per case.

Parents & Guardians

• What information am I, as a parent/guardian, allowed to know regarding my student's case?

  Students must independently authorize other individuals to view their educational records per the Family Educational Rights and Privacy Act (FERPA). The Dean of Students Office must have written consent from your student to speak with you or another individual regarding the details of their conduct case. We can provide information about the process and the Student Code of Conduct.

• What are common reasons my student could be referred to the DOS?

  Students can be referred to conduct for violations that may occur on- or off-campus or online. Commonly, students are referred for on-campus violations related to prohibited use of alcohol or illegal substances, smoking on campus, inappropriate removal/tampering with smoke detectors, and bystander participation. Please note this is not an exhaustive list of violations, and a full list can be found in the Student Code of Conduct.

• Can I be an advisor for my student throughout the Conduct Process?

  Yes! All students have the right to have an advisor of their choice attend any meeting with the University Conduct team. For more information about the Advisor’s role, please review the Advisor Role and Rules of Decorum page. Students are also required to inform the University Conduct team 48 hours in advance if they plan to be accompanied by an advisor, and notification is through the .

• Why did I get a letter about my student from your Office?

  If a student is found responsible for certain violations of the Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 Student Conduct of Conduct, a parental notification will be issued as a sanction, and this is consistent with FERPA. Some reasons you may receive a parental notification include prohibited use of alcohol while under 21 or prohibited use of legal or illegal drugs. For more information on this, please refer to the University’s Alcohol and Other Drugs Policy

• What are some of the possible sanctions my student could receive following the conduct process?

  If a student is found responsible, potential sanctions can range from an online learning module to expulsion. The University Conduct Team uses a Progressive Sanctions Model to address the behaviors demonstrated in a case. More information about the model can be viewed in the Outcomes & Sanctions page.

Student Conduct Sanctions

• How does the DOS determine sanctions for cases?

  The Hearing Administrator, Student Conduct Board, and/or the Provost or their designee look at a multitude of factors when recommending and determining sanctions. Specifically, we review the nature of the violation, the impact to the campus, and the student’s previous conduct record. We also use our Progressive Sanctioning Model, which helps to address student behavior by providing sanctions directly related to the incident.

• How long do I have to complete sanctions if I am found responsible for a violation?

  Students are given 30 days to complete any assigned sanction. If you have extenuating circumstances that prevent you from completing your sanctions within that timeframe, please contact our Office so we may work with you.

• Do my sanctions appear on my transcript?

  Suspension and expulsion are the only two sanctions that will be notated on your transcript. All other sanction information stays within the Dean of Students Office. If you request a Dean Certification letter, the letter will include information regarding: charges, findings, sanctions, and your current standing with the University. 

• Where do I go to complete my Osprey Ascend Module?
  1. Log into myWings at  with your Ïã¸ÛÁùºÏ²Ê¿ª½±½á¹û2023 N# and password.
  2.  Once Logged in, locate on the left side of page, Training & Development.
  3. Click the Osprey Ascend link. 
  4. Identify modules on your Osprey Ascend transcript by clicking on View My Transcript. Your assigned module will also be listed in your Decision Letter. 

Conduct Holds

• What is a Conduct Hold?

  The Dean of Students Office may place a hold on student accounts for incomplete and past due sanctions. A disciplinary hold can limit a student’s ability to conduct business with the University, including, but not limited to, registering for classes, obtaining transcripts, paying fines, etc.

• How do I remove my hold?

  Successfully completing all sanctions from your conduct case permanently removes the hold from your account.

  If you need to complete official University business and would like a hold temporarily lifted, please complete the . This lifts the hold from you account for 72 hours. Once your request has been approved, you will receive an email notification. You can only request ONE temporary hold lift per case. Note: Not all requests will be granted. Communication detailing the terms of a temporary hold release will be sent to the student's university email account.

Off-Campus Psychological Assessments or Substance Abuse Programs

• How do I complete an off-campus Comprehensive Psychological Assessment or Substance Abuse Program?

  There are several groups around the greater Jacksonville area that you may utilize to complete this requirement. Below is a list of local providers that have been pre-approved by the University to provide comprehensive psychological assessments and substance abuse services.

  *Before choosing a provider not on this list, please contact the Dean of Students Office to gain pre-approval before paying for services.

• Jacksonville area providers for a Comprehensive Psychological Assessment:

  Sari N. Bernstein, Ph. D.

  4110 Southpoint Blvd

  Jacksonville, FL 32216

  (904) 332-2525

  
  Serena Bloomfield, Ed. D.

  3725 Dupont Station Ct S, Suite 3

  Jacksonville, FL 32217

  (904) 448-1519

  
  Philip Yates, Ph. D., P.A.

  4465 Baymeadows Road, Suite 8

  Jacksonville, FL 32217

  (904) 731-7222

  
  George Deitchman, Ph. D.

  708 3rd Street, North

  Jacksonville Beach, FL 32250

  (904) 568-8927

  
  Douglas Gorospe, LCSW

  4160 University Blvd S

  Jacksonville, FL 32216

  (904) 376-3800

   

  Peter Knox, Psy. D.

  6339 Argyle Forest Blvd., Ste. 4

  Jacksonville, FL 32244

  (904) 317-9565

   

  Marsh Landing Behavioral Group

  1538 The Greens Way, Suite 101

  Jacksonville Beach, FL 32250

  (904) 543-0161

   

  Larry W. Neidigh, Ph.D.

  1543 Kingsley Avenue, #18

  Orange Park, FL 32073

  (904) 269-3324

  Lynda Walls, Ph.D.

  931 Cassat Ave.

  Jacksonville, FL 32205

  (904) 388-2828

• Jacksonville area providers for Alcohol, Drug Abuse, Prevention and Intervention:

  Breakthroughs Counseling & Recovery, Inc.

  3810 - 3 Williamsburg Park Boulevard

  Jacksonville, Florida 32257

  (904) 419-6102

  Hours: 9:00 a.m. - 4:00 p.m., Monday & Friday

  8:00 a.m. - 10:00 p.m., Tuesday, Wednesday & Thursday

   

  Gateway Community Services

  555 Stockton Street

  Jacksonville, Florida 32204

  (904) 387-4661 ext. 172

  Hours: 8:00 a.m. - 5:00 p.m.

   

  Greenfield Center

  3 Shircliff Way #640

  Jacksonville, Florida 32204

  (904) 389-3784

  Hours: 9:00 a.m. - 5:00 p.m.

   

  Psychological Associates

  4250 Lakeside Dr.

  Jacksonville, FL 32210

  (904) 308-2058

  Hours: 9:00 a.m. - 7:00 p.m.

   

  River Point Behavioral Health

  6300 Beach Boulevard

  Jacksonville, Florida 32216

  (904) 724-9202

  Hours: 24 hours

   

  River Region Human Services

  3020 Warrington St.

  Jacksonville, Florida 32254

  (904) 899-6300 ext. 4200

  Hours: 9:00 a.m. - 5:00 p.m., Monday - Friday